Hiring Graduate Students

Submit Graduate Student hiring information to the department Business Manager prior to the start of work. Graduate Students must be paid via payroll. Lump Sum Payments are not permitted per university policy.

Step 1 – Calculating Pay

• Graduate Student stipends have associated fringe charges.
• Use the Grad Student Pay Calculator to determine the stipend amount and total cost of paying the student.
  • Input the total amount you can spend in the yellow highlighted cell in Box 1.   OR
  • Enter the total amount you wish to pay the student in the yellow highlighted cell in Box 2.

Step 2 – Student Confirmation

• Communicate the assignment details with the student.
• Once an agreement is reached, have the student confirm acceptance of the assignment via email. Make sure a copy of this confirmation is sent to the Business Manager.

Step 3 – Submit the Request

• Submit this Hire a Grad Student Spreadsheet to the department Business Manager.
• The dates of appointment must range at least a month.