Hiring Independent Contractors

IC information must be submitted at least TWO MONTHS in advance of the service date for domestic guests and THREE MONTHS for international guests. It is the responsibility of the hosting faculty member to ensure that the IC returns all paperwork in a timely manner.

NOTE: ICs must return paperwork no later than a full business day before their scheduled event begins. ICs who do not meet this requirement may not be paid or the event may be canceled.

Step 1 – Requesting an IC

• Complete the IC Info tab on the IC Information Spreadsheet.
• NOTE: ICs cannot be paid until after the end date of service provided on this spreadsheet.
• Only items reported in the expenses column of the spreadsheet can be reimbursed.

Step 2 – Travel Arrangements

• Complete the Travel Info tab on the IC Information Spreadsheet.
• Airline tickets cannot be purchased until the IC has been approved.
• Flight arrangements must be made via the travel agent World Travel Inc. (uncch_travel@worldtravelinc.com).

Step 3 – Lodging Arrangements

• Complete the Lodging tab on the IC Information Spreadsheet.

Step 4 – Submit the IC Spreadsheet

• Submit the completed IC Information Spreadsheet to the Business Manager and Accounting Technician.

Step 5 – Managing Guest Expectations

• Inform guests that payment will be available two months after they return their paperwork.
• Guests who are working with minors or will be on campus more than 10 days must complete a background check.